Successful NYC based well-established Construction firm seeks Accounting Manager/Controller

• Handling sales tax for the company. Saving of invoices where use tax is required and sending to accountant a summary on a quarterly basis.
• General housekeeping and closing out of books on a quarterly basis.
• Yearly housekeeping and closing out of books at end of year.
• Any audits or tasks required by accountant.
• Providing monthly AR reports and summary of requisitions
• Providing monthly summary of outstanding retainage to president. Review of these items the following week to identify needed sources of emphasis for follow ups.
• Responsibilities will also include following up on outstanding billing on a weekly basis.
• Accounts Receivable
• Requisitions: Creating schedule of values for jobs.
• Generating an initial payment requisition for a job and getting approval of the initial requisition and application.
• Preparing monthly payment pencil requisitions for contractors. Finalizing final payment requisitions for jobs following approval of pencil requisitions.
• Creating invoices that tie to the payment requisitions as the requisitions are approved.
• Updating retainage values on our job list and maintaining retainage tally/total as payment requisitions are approved and updated.
• Providing president/project managers with weekly summary of requisitions needed so billing can be established.

• Invoices: Some of our customers operate with invoices instead of requisitions. These customers will require standard invoices.
• Providing project managers with weekly invoice list to identify any further billing.
• Filling out and reviewing payment waivers from customers to obtain payments and checks.
• Entering and depositing checks based upon invoices and payment requisitions. Keeping QuickBooks up to date.
• Accounts Payable
• Entering bills and tying costs to individual jobs.
• Saving bills digitally.
• Paying vendors and entering payments.
• Summarizing and breaking down AMEX bill and applying costs to individual jobs.
• Breaking down shop labor costs and applying to individual jobs on a weekly basis according to excel formula/sheet.
• Breaking down project manager costs and applying to individual jobs on a weekly basis according to weekly summary provided by project managers.
• Handling checking account / balances.
• Saving of contracts and all change orders.
• Maintenance of change order log and job log.
• Follow ups on outstanding change order and purchase orders.
• Weekly review of outstanding items with president.
• Union hours & payments.
• Coordination and general communication with the union representatives.
• Updating pay scale for union shop workers on annual basis.
• Dealing with any audits that may come up pertaining to union dues or hours.
• Coordination of sales with insurance broker for renewal of insurance.
• Assistance with yearly review of insurance and insurance renewal.
• Handling any insurance audits pertaining to sales.
• Payroll.
• HSA contributions – through payroll company.

Experience

• 7 – 10+ years accounting experience, with at 4 least years’ experience in the Construction Industry.
• Public/Private experience A Plus
• Bachelor’s degree in Accounting a Plus
• QuickBooks experience preferred

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Paid time off